Privacy Policy

GDPR Statement

We commit to guaranteeing protection of the client’s privacy by strict adherence to the provisions outlined within the General Data Protection Regulation ((EU) 2016/679) (GDPR). This commitment is in place unless and until GDPR is no longer directly applicable within the UK, together with the Data Protection Act 2018, any national implementing laws, regulations and secondary legislation as amended or updated from time to time in the UK, and any successor legislation to GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (Data Protection Legislation). 

In line with GDPR requirements, all data received from schools/colleges is stored securely, subsequently processed and securely deleted following completion of the assessment process.

Privacy Policy

The client’s privacy is serious. Within this Privacy Policy we provide information on when and why we collect personal information, how we use it, the limited conditions under which I may disclose it to others and how I keep it secure. 

School/client information

When a client representative makes contact in order to request an assessment service, relevant information is sourced to enable fulfilment of the service provision. 

This information includes:

• Confirmation of school (including personnel) data relevant to the work being undertaken e.g. name(s) of relevant liaison staff, arrangements for appropriate undertaking of assessment work
• Pre-assessment information required in relation to undertaking the assessment service and completion of JCQ (Joint Council for Qualifications) Form 8 Section 1 include:

• full name(s), year grouping(s), age(s) and date(s) of birth of pupil(s)
• individual student/candidate JCQ 4 digit examination candidate number
• individual student/candidate SEND broad category of need
• individual student/candidate SEND diagnosis (if applicable)
• individual student/candidate SEND brief history of need
• individual student/candidate ‘substantial impact’ statement
• individual student/candidate specific Access Arrangement query/request
• individual student/candidate statement on ‘normal way of working’ - both within the classroom and within assessment situations

This information is collected to plan and provide the assessment(s) that the client/SENDCo has requested. The information is not shared with any other individual or organisation. 

The client is entitled to view, amend, or delete the personal information that is held on file electronically.  Please email your request to: jcjassessmentservices@outlook.com

Once student/candidate assessment has been undertaken, a record of the relevant assessment result is made electronically, on Section 2 of JCQ Form 8 and returned to the SENDCo/ Learning support manager. Form 8 is subsequently securely stored by the school, along with the additional evidence that the school needs to collect of a candidate's 'normal way of working'.  When this evidence requirement is complete, the school may then make a secure online application for an award of access arrangements in examinations, to JCQ; whose decision is final.

Information pertaining to a school/college examination candidate(s) is not subsequently stored/shared unless there is a specific request/written direction by the school/college SENDCo or Head of Centre; or as required by law.

Safeguarding protocols

As with all educational settings, it is imperative that staff and students feel safe and secure. This is particularly relevant where external agencies visit school to undertake work.  JCJ Assessment Services will provide details of an Enhanced DRB (including registration on the updating service) prior to assessments taking place.

This policy was created on 15th February 2024 and is subject to annual review (next review scheduled for February 2025)